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Preceptorship Program FAQ

Please read our FAQ section for answers to the most common questions applicants have.  If you still have questions or need clarification after reading both this section, as well as each of the programs websites, you may call the office of Continuing Dental Education at (415) 514-0778.


I am interested in applying for more than one program. Is this allowed?
Yes, applicants should complete one application and check the appropriate boxes at the top of the application to show which program(s) and module(s) they are applying for.  If you would like to submit a separate personal statement for each program, please be sure to indicate that on the personal statement. Applicants must pay a $250 application fee for EACH PROGRAM they are applying for.  For example, if an applicant is applying for the Oral Surgery and Prosthodontics preceptorship programs, $500 would need to be paid. Please make all checks payable to UC REGENTS. You may also pay by credit card (VISA, MC, AMEX) over the phone or by completing a UCSF credit card authorization form

When is the deadline to submit an application?
Fall Module (October 1- December 31) - postmarked by June 1
Winter Module (January 1- March 31) - postmarked by September 15
Spring Module (April 1-June 30 )- postmarked by December 15
Summer Module (July 1-September 30) - postmarked by March 15

Please note: If applying for our AEGD program, the deadlines are different. Please visit AEGD preceptorship for more details. 

May I drop off my completed application?

No, applications must be postmarked by the application deadline and mailed to our office.  We do not accept applications that are hand delivered.  We cannot guarantee that an appropriate staff person will be here to collect and process the application at the time you are here.

I only have copies of my transcripts and letters of recommendation. Are these ok to submit?
No, applicants must submit official transcripts and letters of recommendation must be submitted in signed and sealed envelope.  In addition, these documents must be in English.

I am still waiting for my official transcripts and letters of recommendation to be mailed to me.  Can I mail the parts of the application that I have completed?
No, applications must be complete when sent to our office and should include all documents and payments in one mailing. Applications that are missing required information are considered incomplete and will not be reviewed for admission.  The office of Continuing Dental Education will NOT contact applicants to inform them that their application is incomplete or to collect missing information. It is the applicants responsibility to make sure all items are included.

What are the requirements for English Proficiency?
Applicants must submit their TOEFL report.  They must have a TOEFL score of at least 550.  Some programs also require an in-person interview in English. If accepted, an applicant is required to obtain a J-1 Visa, and also must complete a state of proficiency in English form. The UCSF School of Dentistry TOEFL ID Code is 6143, please be sure to note “Preceptorship” or “Fellowship" in the destination field as well. 

I missed the application deadline for the module I was interested in attending.  Can I still apply?
Applications are reviewed as they come into our office.  Therefore, many of the openings in the preceptorship programs are filled before the application deadline.  In this instance, applicants should apply for the module whose deadline has not passed, and may include a note in their application packet letting our office know that they would also like to be considered for the module whose deadline has passed.  This is not a guarantee that the application will be reviewed late or that the applicant will be accepted, and it will be solely at the Program Director(s) discretion. Please be courteous and allow adequate time to complete and submit the application packet before the deadline.  Also, please remember that visa processing takes approximately 3 months, and an applicant cannot apply for a visa until they are accepted into the program. 

I am wondering what module(s) have openings.  Who should I contact?
Please understand that other peoples applications and their application process are confidential. Because of this, our office cannot comment on what programs have openings, as openings can change day to day. Applicants should apply for the module(s) they are interested in.  If your application is accepted, we will let you know what module(s) have an opening.

I did not get accepted into the preceptorship program.  Can I re-apply?  
Applicants who have not been accepted into our program can re-apply, but must submit a new application packet, including official transcripts and sealed letters of recommendation, and pay the appropriate application fee(s).  Our office does not keep old applications on file.

I did not get accepted into the preceptorship program.  Can I get a refund for my application fee(s)?
Application fee's are non-refundable, regardless of whether or not the applicant has been accepted.

I submitted my application.  When should I expect to hear if I have been accepted?
Applicants will receive an email confirmation from the office of Continuing Dental Education within 2 weeks of receipt of the completed application and appropriate application fee(s).  Applicants should have a decision from the program director(s) approximately 2 weeks after the application submission deadline.  If you do not hear from us, or if you do not recieve an email confirmation, please call our office at (415) 514-0778 and check-in with us. 

I have questions about obtaining a visa and living in the United States.  Who do I contact?
Please contact the office of International Students and Scholars (ISSO) for ALL issues regarding visas, health insurance, housing, etc.  The office of Continuing Dental Education does not provide any information on these issues. The ISSO office can be reached at (415) 476-1773 or

What type of visas are accepted to be a preceptor at UCSF School of Dentistry?
All preceptors must have a J-1 visa.

I have additional questions.  Who can I contact?
If you have read the preceptorship website and you still have questions about the program, you may contact the office of Continuing Dental Education at (415) 514-0778.  We are open from 8am-5pm, Monday through Friday.  We do not accept in person appointments. Questions may be answered on this page, or by calling our office.