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Regulations of the School of Dentistry

Regulations of the School of Dentistry
Revised and Approved by Faculty Council
June 8, 2006

1. Admissions

1.1 Professional Programs. To be admitted to the School of Dentistry in the dental (graduate professional) curriculum, an applicant must:

a. Be eligible for admission to the University in accordance with the requirements for undergraduate admission (SR 470-492);

b. Complete the total required transferable units in college as approved by the faculty;

c. Meet the minimum grade point average;

d. Pass with satisfactory scores any required admission tests;

e. Be recommended to the Faculty Council by the Admissions Committee;

f. Be accepted by the Faculty Council.

1.1.2 Postgraduate Specialty and Residency Programs. To be admitted to a post- graduate specialty or residency program, an applicant must:

a. Have a professional or graduate degree from an approved institution;

b. Meet the criteria for admission as established by the program;

c. Be evaluated and recommended to the Faculty Council by the department in which the training is to be completed;

d. Be accepted by the Faculty Council.

1.2 Applicants to these programs may concurrently file a separate application to a graduate academic program.

1.3 The International Dentist Program

a. Provide evidence of a dental degree or equivalent from a foreign country;

b. Completion of National Board Part I;

c. Provide three letters of recommendation;

d. Provide evidence of eligibility of appropriate visa;

e. Provide evidence of financial support;

f. Provide minimum scores on the TOEFL examination as defined by the faculty.


2. Registration

2.1 A student must register and meet the requirements for registration as defined in the Academic Senate regulations (SF 540-S44)

3. Degree Requirements and Curricula

3.1 Authority. The faculty will recommend the awarding of degrees in accordance with Academic Senate regulations (SF bylaw 95(D))

3.2 Bachelor of Science in Dental Science. This degree can be awarded to students in the DDS curriculum who have completed the minimum prerequisite study at an accredited US institution of higher learning but have not earned a Baccalaureate degree. Candidates for the Bachelor of Science in Dental Science are required to:

a. Meet University of California requirements governing Subject A (SR 636) and American History and Institutions (SR 638);

b. Complete a minimum of 135 transferable college quarter units from an accredited US institution of higher learning before admission to the School of Dentistry;

c. Successfully complete 90 units in the School of Dentistry, including all required basic science courses.

3.2.1 Courses taken before admission to the School of Dentistry that are deemed equivalent to those in the dental curriculum by the instructor concerned may be credited toward the requirements for the BS degree in Dental Science. Such units must be in excess of the 135 units required for admission if they are to be credited towards the degree. The maximum credit allowed for individual courses will not exceed that assigned for the equivalent courses in the curriculum.

3.2.2 The University residence requirement (SR 612) specifies that the last three terms, consisting of not less than 12 units per term, must be completed in the School of Dentistry at San Francisco.

3.3 Doctor of Dental Surgery. Candidates for the degree Doctor of Dental Surgery are required to:

a. Complete and pass a minimum of 218 units in the dental curriculum, all with grades of P or H. With the approval of the faculty of the School of Dentistry, part of this work may be taken in some other school or college of the University, or in the Graduate Division, or in another institution of equivalent standing;

b. Complete and pass all required clinical disciplines with grades of P or H.

c. Satisfy required standards of professionalism in all courses.

3.3.1 Provided that satisfactory clinical competence has been demonstrated, the faculty may approve individual petitions of students to graduate under suspension of the regulations with minor curricular adjustments (SF Bylaw 95C).

3.3.2 Courses taken before admission to the School of Dentistry that are deemed by the instructor concerned to be equivalent to those in the dental curriculum may be credited toward the DDS degree. The maximum unit credit allowed for any individual course will not exceed that assigned to the equivalent course in the dental curriculum.

4. Classification of Courses

4.1 Undergraduate professional and graduate professional courses

4.1.1 The second (tens) numeral designates the following:

a. 0: courses not restricted to a particular year’s class;

b. 1 through 4: first, second, third, or fourth year students in the dental curriculum;

c. 8: elective courses;

d. 9: special individual studies centered on research.

4.1.2 The third (units) numeral designates the following:

a. 0 through 4: lecture courses;

b. 5: laboratory courses;

c. 6 through 8: seminars and courses that combine lecture, laboratory, or clinic;

d. 9: clinical courses.

4.1.3 Further differentiations in course offerings within a single division may be indicated by a numeral after a decimal point; thus, the first divisional clinic course might be numbered 129, and a second clinic course in the same division 129.1.

4.1.4 Courses offered in a sequence are designated by numerals in the second decimal place. Thus, a series of clinical courses for third year students would be numbered 139.01, 139.02, 139.03, 139.04, assuming it began in Summer session and continued through the Fall, Winter, and Spring quarters. A course series so numbered indicates that a grade is given for each course; that the courses must be taken in the order prescribed; and that each is prerequisite to the others that follow.

4.1.4.1 Courses that extend over more than one quarter within an academic year are given a single course number and are considered as a single course, rather than a sequence. Thus, a single clinical course for third year students that extended over four quarters, but was graded once at the end of the Spring Quarter, would be numbered 139.

4.2 Graduate Division Courses. Courses, with a 2 in the hundreds digit and offered in programs leading to graduate academic degrees, are authorized by the Graduate Division. These courses may be incorporated in programs offering postgraduate professional degrees.

4.3 Professional courses for teachers. These courses have a three in the hundreds digit.

4.4 Postgraduate professional courses. Courses that are given in postgraduate professional certificate programs within the School of Dentistry have a four in the hundreds digit. Numbering in the tens, ones, and decimal digits should follow the same principles indicated for undergraduate professional and graduate professional courses (4.1.1 through 4.1.4).

5. Program of Study

5.1 Students must complete the curricula of the School of Dentistry as prescribed by the Faculty. Variations for individual students are permitted only with the approval of the Faculty.

5.1.1 A student may repeat no more than one academic year to make up for academic deficiencies [Amended 2/98]

5.2 Any student who requires more than the designated number of terms to complete requirements for the year in which he/she is enrolled must petition the Faculty Council for approval to register. This approval must be obtained before registration in each succeeding term.

5.3 Elective Courses

5.3.1 Elective courses may be included in a student’s program with the approval of the instructor and the Dean or the Dean’s designated representative.

5.3.2 In the last three quarters of the dental curriculum, students are required to enroll in a specified number of courses, as determined by the Educational Policy committee of the School of Dentistry.

5.4 Graduate Courses

5.4.1 Qualified students may receive credit for graduate academic courses, subject to the approval of the Dean or the Dean’s designated representative.

5.4.2 Professional and postgraduate professional students may work concurrently toward a Master’s Degree or a PhD Degree in the Graduate Division, subject to the approval of the Dean of the School of Dentistry and the Dean of the Graduate Division, or their designated representatives.

5.5 Honors Program

5.5.1 A special limited enrollment program is available in the last two quarters for students who have demonstrated superior professional competence and potential to develop as dental educators.

5.5.2 With the approval of the Faculty, the clinical programs of students in this program will be adjusted to fit the needs of the individual students.

6. Credit in Courses

6.1 Unit Credit

6.1.1 The regulations of the School of Dentistry governing unit credit are authorized by SR 760.

6.1.2 Unit credit for clinical courses in the School of Dentistry will be assigned on the basis of course work completed.

6.2 Examinations

6.2.1 Final examinations are required in all lecture and laboratory courses taught in the School of Dentistry except as provided elsewhere in this regulation.

6.2.2 In accordance with general policies established by the Divisional Committee on Courses of Instruction, the faculty of the School of Dentistry may designate courses in which a final examination may be omitted

6.3 Grades

6.3.1 In accordance with the Divisional Regulation on Grades (SFR 775, approved 30 Nov 77) the work of all students in the School of Dentistry will be reported in terms of the following grades:

6.3.1.1 Passing: P (Passed), H (Passed with Honors),: A (Excellent), B (Good), C (Fair), D (Poor) [letter grades are used in certain elective courses, and postgraduate professional and graduate courses]

6.3.1.2 Not Passing: NP (not passed), F (Failure) [letter grades are used in certain elective courses and postgraduate professional and graduate courses]

6.3.1.3 In Progress: SP (Satisfactory Progress), UP (Unsatisfactory Progress) [en 7 May 1992]

6.3.1.4 Provisional: I (incomplete), Y (not passing)

6.3.1.5 The awarding of honors is permitted only for 3rd and 4th year courses in the dental and international dental curricula. Honors performance is determined by the course chair.

6.3.2 Grade points per unit are assigned by the Registrar as follows:

A-4, B-3, C-2, D-l, F-O. The grades P, NP, I, and Y are disregarded in computing the grade point average.

6.3.3 The grade P and those grades for which at least 2 grade points per unit are assigned denote satisfactory progress toward a degree. The grade D denotes progress toward a degree but must be offset by grades for which proportionately more than 2 grade points per unit are assigned.

6.3.4 Grades of P and NP

6.3.4.1 The grade of P will be awarded only for work that would otherwise receive a grade of C or better; the grade NP is assigned wherever a grade of D or F would otherwise be given. The grade I may be assigned when a student’s work is of passing quality but is incomplete for good cause.

6.3.4.2 The grade NP must be removed and replaced by a grade of P, in a manner designated by the course instructor and the Student Status Committee, before appropriate credit may be given.

6.3.4.3 GPA’s and rankings are not computed for the dental and international dental students, all final grades are reported as P/NP. H grades may be awarded in the 3rd and 4th year dental and international dental courses.

6.3.4.4 Postgraduate professional students may elect to have up to 25% of their total required units graded P/NP.

6.3.4.5 The Registrar will indicate on the Course Report those students who elected P/NP grades. The instructor will then record each student’s grade accordingly.

6.3.4.6 Units earned on a Passed basis are counted in satisfaction of degree requirements, but are disregarded in determining a student’s grade point average.

6.3.4.7 A student cited for unprofessional behavior or a student who has received two or more Professionalism Evaluation Reports in the same single-quarter or multi-quarter course, may be awarded a NP or UP grade for that course at the discretion of the Course Director, even though the student may have passed examinations based on the course didactic material and/or demonstrated technical or clinical competence. Requirements to clear the NP or UP grade based on such a pattern of unprofessional behavior will be decided on a case-by-case basis with the Dean and Course Director (See also the document entitled: “Professionalism as a Core Competency of the Academic Program of the UCSF School of Dentistry.”

6.3.4.8 A student having an NP or F (in the case of some elective courses and postgraduate courses) grade must petition the Office of the Registrar for removal of the grade during the quarter following successful completion of the course requirements. The NP or F grade will remain on the transcript and the student will not be permitted to graduate until this administrative process is completed.

6.3.5 Grades of SP and UP:

The grades of SP and UP will be used only in courses that extend over one academic quarter. A final passing grade (as described in 6.3.1.1) or not passing grade (as described in 6.3.1.2) will be assigned at the end of the course in the designated terminal quarter. The UP grade indicates that progress to date is not up to the usual standard; however, student performance by the end of the course may achieve the passing standard and be reflected in the terminal grade. The UP grade will be automatically changed to SP if the terminal grade is passing; it will remain on the academic record if the terminal grade is not passing. Grades of SP remain on the academic record in addition to the terminal grade. [7 May 1992]

6.3.6 Grade of I (incomplete)

6.3.6.1 The grade I is assigned when a student’s work is of passing quality but is incomplete for good cause (SFR 775-E).

6.3.6.2 A student having an I grade must petition the Office of the Registrar for removal of the grade during the quarter following completion of the course requirements. Failure to remove an I grade as required will result in the instructor of record changing the grade to NP or F [Amended 2/98].

6.3.7 Grade of Y (not-passing).

The grade Y is a not-passing provisional grade which may be raised to a D in the manner, and by the time designated by the instructor and the Student Status Committee. A student having a Y grade must petition the Office of the Registrar for removal of the grade during the quarter following completion of the requirement. Failure to remove a Y grade as required will result in the instructor of record changing the grade to F [Amended 2/98]

6.3.8 All grades except I, Y and NP are final when filed by an instructor in the end-of-term course report. However, a clerical or procedural error may be corrected by the supervisor of the course.

6.3.8.1 No term grade except I, Y or NP may be revised by examination.

6.3.8.2 Except as provided in 6.3.8 and 6.4 below, a student may repeat only those courses in which a grade of NP, D, , or F was given. An exception to the rule may be authorized by the Faculty for a student who received the grade of I or Y.

6.3.9 Except as approved by the Dean, no student may repeat more than once a course in which the student has received a grade of NP,D, Y or F.

6.4 When a student is required by the Faculty to repeat a year, a term, or specifically named courses, the units will be counted only once and the more recent grade will be recorded.

7. Academic Status of Students

7.1 Student Status Committees. Student Status Committees will review the academic progress of students in the School of Dentistry. This includes postgraduate and specialty programs, whose accreditation requires that faculty maintain academic standards, follow their prescribed evaluation procedures, and keep students informed of their academic progress.

7.1.2 Membership. For every academic term in which grades are recorded, a separate committee will be formed for each class of dental and international dental students to review the academic progress of that class. In postgraduate specialty and residency programs, student status is determined by the Program Director in consultation with the faculty.

7.1.2.1 Each committee will be composed of all instructors in charge of courses that term for the specific year and program.

7.1.2.2 The Chairperson of the Faculty Council, with the concurrence of the Council, will approve the membership of each committee and will designate one of the members to chair each of the committees for the academic year. The chair will begin with the incoming students, D1 or ID3 and continue to chair the Student Status Committee for that class until the class graduates.

7.1.2.3 In addition to the instructors in charge of courses, the Associate Dean for Academic Affairs, the Associate Dean for Education, and the Associate Dean for Student Affairs will be ex officio members of the student status committees.

7.1.2.4 The Chairperson of the Faculty Council may, with concurrence of the Council, appoint other faculty to specified committees.

7.1.3 Attendance. Instructors in charge of courses are required to attend all meetings of the Student Status Committee(s) to which they are appointed.

7.1.3.1 Instructors in charge of courses may appoint an alternate to attend a meeting in their place, provided that the alternate has a faculty appointment at UCSF and is a member of the teaching staff for the course in question.

7.1.3.2 If no qualified alternate is available, and if any deficient or provisional grade was assigned, the instructor in charge must submit a written report to the Chairperson in advance of any scheduled meetings.

7.1.4 Meetings. All student Status Committees will meet at least once at the end of each term when grades are assigned, and will meet no later than the second week of the new academic term.

7.1.5 Voting. Voting members of the Student Status Committees will consist of the instructors in charge of courses, or their qualified alternates.

7.1.5.1 A quorum will consist of not less than three voting members who are instructors in charge of courses, or their qualified alternates.

7.1.6 Functions. Student Status committees will review the status of students whose records indicate any of the following:

a. NP, UP and not reported grades in the most recent term resulting from inadequate mastery of course content or laboratory or clinical skills;

b. NP or UP grades resulting from deficiencies in meeting professionalism outcomes measures in one or more specific courses, or receiving two or more Professionalism Evaluation Reports indicating unprofessional conduct, as described in section 6.3.4.7 above;

c. NP, UP and not reported grades in prior terms;

d. provisional (I,Y) grades;

e. academic warning, academic probation, or repetition of one or more terms.

7.1.6.1 Student Status Committees will issue the following academic restrictions on students:

a. Academic warning

a.1 A student who receives 1-3 units graded NP or UP based on inadequate mastery of course content or of laboratory or clinical skills, will be placed on academic warning. Postgraduate students who acquire a deficiency of 1 – 6 grade points will be placed on Academic warning. [Amended 2/98]

a.2 A student who receives, a grade of NP or UP in a 1-3 unit course that is based on his/her receiving 2 or more Professionalism Evaluation Reports during the course, thereby demonstrating a pattern of unprofessional behavior

a.3 A student who receives two or more Professionalism Evaluation Reports for any reason, even if the student passes the academic requirements in all courses.

a.4 The student will be required to meet with the Dean and Course Director in order to define the criteria for removing the NP or UP arising from a pattern of unprofessional behavior.

b. Academic Probation

b.1 A student who receives more than 3 units graded NP or UP or who is on academic warning and fails to remove the deficiencies will be placed on academic probation. Postgraduate students who acquire a deficiency of 7 or more grade points or a cumulative GPA below 2.0 will be placed on academic probation.[Amended 3/09]

b.2 A student who receives 2 or more Professionalism Evaluation Reports in a single-quarter course with 4 or more units, or in a multi-quarter course.

b.3 A student who fails to engage in remediation for documented unprofessional behavior, or who receives additional Professionalism Evaluation Reports for any reason, will be placed on academic probation.

b.4 The student will be required to meet with the Dean and the Course Director in order to define the criteria for remediating the unprofessional behavior.

7.1.6.2 Student Status Committees will determine if a student who has been on academic probation for two or more terms or who has received 8 or more units graded NP or UP, or a postgraduate student who has accumulated a deficiency of 14 or more grade points, or any student (predoctoral or postgraduate) who is either responsible for an unprofessional action, or who shows a continued pattern of unprofessional behavior, will be [Amended 2/98]:

a. required to repeat one or more terms, or

b. be barred from further registration in the School of Dentistry.

7.1.6.3 Only the Student Status committee shall recommend to the Faculty Council changes in the terms of any student’s academic warning or probation.

7.1.7 Notification. The Chairperson of the Student Status Committee will notify within five working days all students who have been placed on academic warning or probation, including the reason for the action, the terms of academic warning or academic probation, and any consequences of the action.

7.1.7.1 The Chairperson of the Student Status Committee or designee will notify, orally and in writing, within three working days, any students who must repeat one or more terms or who have been barred from further registration in the School of Dentistry. Such notification will include information about the student’s right to appeal either of these actions in person before the Student Status Committee.

7.1.8 Appeals. Appeals of Student Status Committee decisions are limited to academic, professionalism, or procedural matters. The question is one of academic substance. They are distinct from grievance procedures,* which concern discriminatory behavior that causes harm to a student, and procedures that deal with frank student misconduct. **

*(See Procedure for Student Grievance in The Regulations of the School of Dentistry)

** (See Administration of Student Discipline in the Regulations of the School of Dentistry)

7.1.8.1 If a student chooses to appeal, the Student Status Committee must be notified in writing of this decision within three working days of the student’s receipt of the Committee’s notification. If students appeal decisions to repeat terms or to be barred from registration, these actions will not be in effect during the appeal process. However the student should be notified that he/she may proceed with no assurance of acceptance of work done in the event of an unfavorable decision on the appeal.

7.1.8.2 The first meeting to consider the appeal will be scheduled within five working days of the student’s decision to appeal. If both the Chairperson and the student agree, the Chairperson may, with good cause, postpone the first meeting at the request of either the Committee or the student. In the event of a postponement, the Chairperson will notify both the Committee and the student in writing, and send a copy of the notification to the Chairperson of the Faculty Council.

7.1.8.3 The student who appeals has the right to select an advisor to accompany him or her at the appeals session, providing that the student has notified the Committee in writing at least three working days in advance of the meeting of the intention to have an advisor present. If this advisor is the student’s legal representative, the Student Status Committee will also have legal representation.

7.1.8.4 The student who chooses to appeal a Student Status Committee action has the right to present all pertinent evidence, including affidavits, exhibits, and the oral testimony of witnesses.

7.1.8.5 After reviewing all pertinent information, the Student Status Committee may sustain or modify its original action.

7.1.8.6 The student will be notified of the outcome of an appeal orally and in writing within three working day of the appeals decision.

7.1.9 Reviews. If evidence supports a student’s belief that the rights of procedural due process (as adapted from UC Policies Applying to Campus Activities, Organizations and Students, revised August 19, 1994, sections 103.11a through 103.11d) have not been granted during the appeal procedure, the student may submit this evidence to the Chairperson of the Faculty Council.

7.1.9.1 The Chairperson of the Faculty Council will appoint a Review Panel chaired by the Vice Chairperson of the Faculty Council and composed of the chairs of the all Student Status committees except the one whose decision is under review.

7.1.9.2 If other members of the resulting Review Panel have conflicts of interest, they will be excused by the Chairperson of the Faculty Council, who will then appoint new members to replace them.

7.1.9.3 The Vice Chairperson of the Faculty Council will notify the Chairperson of the Faculty Council and the student, orally and in writing, of the outcome of the review within three working days of the decision.

7.1.9.4 If the Review Panel finds that the procedural due process was observed, the decision of the appeal process is upheld and is final.

7.1.9.5 If the Review Panel finds that procedural due process was not observed, the Vice Chairperson of the Faculty Council will reconvene the appropriate Student Status Committee and will ensure that the student’s rights of procedural due process are fully observed during a rehearing of the appeal. The outcome of the rehearing will be final.

7.1.9.6 Students who believe they have been harmed by discriminatory treatment during the appeal or review process have the right to grieve such action (see 7.1.8).

7.2 Withdrawal and Readmission

7.2.1 Under the provisions of SR 912, a registered student who withdraws from the University before the end of the term without authorization duly certified by the Registrar will receive a grade of NP (or F in the case of each elective course or postgraduate course), in each course in which the student is enrolled.

7.2.2 A former student who was on academic warning or academic probation at the time of withdrawal may petition the Admissions Committee for readmission.

7.2.3 Any student seeking readmission may be required by the Faculty to repeat part or all of the curriculum.

(Approved by the Faculty 13 December 88; approved by the San Francisco Division 31 May 89. Amended March 19, 2009. These regulations may be amended by a majority vote of the Faculty.)